Office Coordinator (Part-time)

Who We Are:

Wealthspire Advisors, founded in 1995, is a New York City-based, independent registered investment Advisory firm with more than 380 employees serving clients from 20+ offices. With a strong commitment to a fiduciary business model, the firm believes in connecting all aspects of a client’s financial life to deliver thoughtful, collaborative strategies that focus on what is most important to each client. Wealthspire Advisors acts as a wealth manager, investment Advisor, consultant, and constant partner in helping clients achieve their aspirations. For more information on Wealthspire Advisors, please visit www.wealthspire.com.

Summary:

The Office Coordinator has responsibility to create a positive first impression of the firm for all clients and guests and to support the business overall, as required. This is a part-time role at our Delafield, WI office, reporting to the office 4 days a week (hours are 9-2 every day).

Responsibilities:

• Greet clients and visitors to the office, ensuring they have a positive first impression.
• Respond to telephone messages, answer inquiries or direct calls to the most appropriate team members.
• Open and close the office; maintain continual professional appearance of the office common and meeting areas (reception, break room, conference rooms, kitchen etc.).
• Prepare conference rooms for internal and client meetings – set up and take down followed by sanitizing.
• Open incoming mail and direct to appropriate parties and process outgoing mail.
• Assist with organizing client and company functions as needed.
• Assist with office moves and office set ups as needed.
• Provide office support: order food/supplies; restock supplies; accept deliveries, etc.
• Serve as liaison with property management for cleaning, temperature, repairs, etc.
• Serve as office point of contact for all external vendors/vendor relations.
• Collaborate with IT for set up of New Hire workstations.
• Collaborate with Human Resources.
• Create New Hire access cards and Welcome swag bags.
• Maintain offboarding check list – deactivation of access.
• Perform other duties as and when needed.
• Reports to Senior Executive Assistant.

 

Qualifications

• College degree (preferred).

• 1-2 years office coordinator experience

• Excellent verbal and written communication skills.

• Must be organized, detail-oriented and able to manage and prioritize tasks.

• Demonstrates a commitment to accuracy by delivering high quality work.

• Collaborative and able to work effectively with others.

• Proficiency in Microsoft Office is required; experience with any CRM, portfolio management and document management software is a plus.

• Reliable, follows through on commitments, embraces new challenges.

• Professional appearance and manner.

Diversity, Equity, Inclusion, and Belonging at Wealthspire

Wealthspire is committed to fostering an inclusive work environment that values diversity as a fundamental asset. Research substantiates that diverse teams are not only more innovative but also make more informed decisions, leading to increased employee engagement and client satisfaction.

• Equal Opportunity: We are an equal opportunity employer. All employment decisions are based on qualifications, merit, and business needs. We do not discriminate on the basis of race, religion, color, gender, age, national origin, sexual orientation, marital status, veteran status, or disability status
• Culture Add Over Culture Fit: Rather than seeking candidates who merely fit into our existing culture, we prioritize those who will add new dimensions to it. We welcome individuals who bring unique perspectives, experiences, and skills that enrich our team and client interactions.
• Inclusive Excellence: We believe that true excellence can only be achieved in an environment where every employee feels empowered and included. Our commitment to diversity extends beyond hiring practices to every facet of our business.

Do you see yourself excelling in this position?

Don’t hesitate to apply, even if you don’t meet every qualification on the list. We recognize that career journeys are as unique as individuals themselves, and valuable skills can come in various forms. We’re eager to learn about your unique talents and experiences.

What We Offer:
We’re proud to offer a competitive salary, PTO & paid holidays, 401(k) with match, exclusive discount programs, health & wellness programs, and more. Our PeopleFirst culture focuses on building and nurturing lifelong relationships with our employees because, at the end of the day, we exist to be there for others. The base salary range for this position is $38,000 – $50,000. The base salary offered will be determined by factors including, but not limited to, experience, credentials, education, certifications, skill level required for the position, the scope of the position, and geographic location. Actual base salary offered will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.

NFP and You… Better Together!

NFP and Wealthspire Advisors is an inclusive Equal Employment Opportunity employer.